Smart Groups are similar to standard Google / Microsoft Unified groups.
Where as standard Groups need to be added to and removed from manually, with CloudM Manage Smart Groups they can run automatic synchronisations every 24 hours to ensure those lists (group or contact membership) are up to date.
This is done through the use of a search query within CloudM Manage. When searching for a user you can specify a range of data to be checked including things like job title, custom fields, tags and just about every other field that can be included in a user profile.
Using keywords such as "AND", "OR" and "NOT" you can combine these search queries to build more complex searches to ensure your smart items have only the required users within that group.
A typical use case would be synchronising access to folders, files, calendars and contacts for joiners/new starters and staff moving around the organisation.
Smart Group Detailed Example
Remember you can use the search bar to build a dynamic Smart Group - perform the search you need (either basic or advanced) and then use the Actions menu to Create Smart Group and begin the creation process.
An example would be all users with the tag 'carshare' are included within a dynamic smart group to they can easily be found or contacted.
The smart group grants access to a Folder, Google Sheet and a Calendar so all members can manage the Carshare initiative.
In this example we performed a search using the top search bar for carshare
Smart Group Example with AND
SmartGroups and Deprovisioned Users
When a user is deprovisioned they are removed from any SmartGroups (if the policy dictates this) they were a member of. They may be a use case where you require deprovisioned users to be re-added to SmartGroups, this can be achieved by using the 'Forget Deprovision' link within the action menu of a user profile (see screenshot). Once this option is selected the user will be re-added to the SmartGroup on next sync.