CloudMigrator supports the following migration scenarios for Shared Drives:
- Migration from Shared Drives to One Drive
- Migration from Shared Drives to Google Drive Users within the same domain
- Migration from Shared Drives to Google Drive Users for different domains
- Migration from Google Drive to Shared Drives within the same domain
- Migration from Google Drive to Shared Drives for different domains
- Migration from Shared Drives to Shared Drives for different domains
- Migration from a file system to Shared Drives
- Migration from Dropbox to Shared Drives
- Migration from Box to Shared Drives
- Migration from OneDrive for Business to Shared Drives
- Migration from SharePoint to Shared Drives
- Migration from Shared Drives to SharePoint
- Your G Suite domain must have Shared Drives enabled. This is part of your contract with Google, so contact Google, or your reseller, if you do not have Shared Drives enabled
- Existing Shared Drives need to have at least one organizer (if you use CloudMigrator to create Shared Drives, however, the migration admin will become an organizer).
- Organizers must be an active user (not suspended and not a group) and have Drive enabled
- Source Shared Drive organizers must include at least one user (not group) that is a 'Manager'
Migrating from Shared Drives
If you are migrating from a Shared Drive to another location, you should configure CloudMigrator as follows:
- Ensure you have a license for migration from Shared Drives. Contact your supplier or us for an updated license if required.
- Select G Suite as your source platform.
- In the users tab of CloudMigrator add a new item and make sure to select 'Shared Drive' as the export type. Choose the appropriate import type depending on your destination platform.
- Specify the ID or name of the Shared Drive you are migrating from in the 'Export Name' field on the users tab. It is recommended to specify the ID. If using the name and there are two Shared Drives with the same name, the migration will fail.
- Shared Drives are also added to the user list when using 'Get Users' to list users from the source system
- Configure your import user and type as appropriate for your destination platform.
- Run your migration.
Migrating to Shared Drives
If migrating to a Shared Drive, the following configuration steps are required:
- Ensure you have a license for migration to Shared Drive. Contact your supplier or us for an updated license if required.
- Select G Suite as your destination platform.
- When adding a new item, ensure 'Shared Drive' is selected for the 'Import Type' or when using 'Get items from source'. Select the row/s, right click and click 'Migrate as Shared Drive'
- In the users tab of CloudMigrator, setup your source user as appropriate for your source platform. For all file-based platforms you can specify a folder ID in 'Documents Path' from which to migrate from. This can be used to limit the scope of the migration to a single folder. If you do this, the specified folder and all sub-folders will be migrated.
- Specify the name of the Shared Drive (to create a new Drive) or the ID of an existing Shared Drive in the 'Import Name' column. This is used by CloudMigrator to locate the Drive to migrate to. If you specify a name, CloudMigrator will try and find a Shared Drive with that name to use, or will create a new one. If you specify an ID, CloudMigrator will use that ID. If multiple Shared Drives exist with the same name, migration will fail and in this case you should specify an ID.
- Optionally, configure multiple Shared Drive organizers to speed up migrations. By default, CloudMigrator will use all of the organizers of a Shared Drives to speed up migrations. However it is possible to configure CloudMigrator to use extra organizers with the configuration setting: Destination Platform Migration Settings > G Suite > Shared Drive Options > Shared Drive Default Organizers. If you add extra users in here they will be added as organizers to the Shared Drive.
- Run your migration
You must specify the ID or name of the Shared Drive in Export Name when migrating from Shared Drives, and the ID or name of the Shared Drive in Import Name when migrating to Shared Drives.
It is recommended to specify the ID of the Shared Drive rather than its name. Name might not be unique within a domain and migration will fail if there are more than one Shared Drive with the same name as that you specify. Using the ID removes any ambiguity.
Folders within Shared Drives
You may also migrate from a folder within a Shared Drive by specifying the ID of the folder in 'Documents Path'. To get the ID of a Shared Drive or folder look in the URL. eg. https://drive.google.com/drive/folders/shareddriveid
In order to migrate to a folder within a Shared Drive, this is only possible by specifying a 'Top Level Folder' (Common Settings). This will create a new folder within the Shared Drive and migrate the data into it. It's not currently possible to specify an existing folder within a Shared Drive.
Shared Drive Migration Performance
To improve performance to Shared Drives, configure multiple organizers to perform the migration with the configuration setting: Destination Platform Migration Settings > G Suite > Shared Drive Options > Shared Drive Default Organizers
Please note due to Google restrictions, Shared Drives are limited as follows
(1) It is only possible to migrate 250,000 items into each Shared Drive and;
(2) It is only possible to migrate a folder hierarchy 20 levels deep.